Council approves several City bids

Monday, May 3, 2021

Following the Public Hearing on the matter, the Cherokee City Council last week adopted a Resolution Adopting Plans, Specifications, Form of Contract and Estimate of Cost for the 2021 City of Cherokee Roosevelt Ave. Reconstruction Project.

Tom Wilson, ofBeck Engineering, reported that three bids had been received at the bid letting for the 2021 Roosevelt Ave. Reconstruction Project held on April 20, 2021, as follows: Hulstein Excavating, Inc., Edgerton MN, - $1,989,999.99; Godbersen-Smith Const., Ida Grove, IA - $2,377,439.83; C. J. Moyna & Sons, Elkader IA - $3,464,686.68. Engineer’s estimate was $1,988,201.

Wilson recommends awarding the low bid of Hulstein Excavating and Council approved that bid in the amount of $1,989,999.99.

In other action, City Administrator Eric List explained that the City received notice that the 2011 Sewer SRF loan with a balance of $83,000 is eligible for a rate reduction from 3.00% to 1.75%. This rate reduction will provide a savings of $6,012.50. Council approved a Resolution Approving and Authorizing Amendment to Loan and Disbursement Agreement by and between the City of Cherokee and the Iowa Finance Authority, and authorizing and providing for the re-issuance of the Sewer Revenue Capital Loan Note, Series 2011 (Rate Reset). 
Oak Hill Cemetery received bids for the FY22 budgeted heavy duty pickup and dump box as follows: 2021 Ram 3500 Chassis Cab Tradesman 4WD Regular Cab $27,838; 2021 Ford Super Duty F-350 XL 4WD Regular Cab $33,390. Both bids were from Holzhauer Motors, Cherokee IA. Hiway Truck Equipment, Fort Dodge IA - Scott-Lite Aluminum Contractor Dump Body $9,918.85; Steffen Truck Equipment Inc., Sioux City, IA, Smooth Side Dump Body $14,377.00.

Council approved the low bids of the 2021 Ram 3500 from Holzhauer Motors and the dump box from Hiway Truck Equipment. 
One bid in the amount of $15,256 was received and approved from Blacktop Services, Humboldt IA, to complete seal coats, level and seal and pave three areas in Spring Lake Park and campgrounds.

Cherokee Area Young Leaders are requesting the Council approve the closing of the W. Maple St. parking lot from 6 p.m. Thursday, June 24, to 2 a.m., Saturday, June 26, for the CAYL Parking Lot Party Concert.

Council member Amy Loughlin feels that is too long a time period to close the lot, and made a motion to approve the closure with a timeframe of noon on Friday, June 25, to 2 a.m. Saturday, June 26. The motion was approved.

Two bids were received for the City-wide bridge inspection and inventory program for 2021 as follows: Veenstra & Kim, West Des Moines IA - $4,000, Bolton & Menk, Ramsey MN - $5,880. The low bid of Veenstra & Kim was approved.

Council also agreed to set the Public Hearing Date on the IDOT Maintenance and Repair Agreement effective 7/1/21 – 6/30/26 for May 11, 2021, at 7 p.m. Since this agreement is for five years, it is necessary to hold a Public Hearing prior to approval.

Council also set a Public Hearing date for the CDBG Sanitary Sewer Collection System Improvements Project for May 11, 2021, at 7:05 p.m.

One bid was received for grant writing and administration of CDBG funds for the City’s proposed Wastewater Treatment Plant Improvements Project and Owner-Occupied Housing Rehabilitation Project as follows: Simmering-Cory, Storm Lake IA - $1,000 for grant writing for the Wastewater Treatment Plant Improvement Project and $20,000 for administration services, and $1,000 for grant writing for the Owner-Occupied Rehabilitation Project and $3,000 per housing unit for grant administration. SIMPCO declined to bid due to heavy workload. The proposal from Simmering-Cory was accepted.

The City approve two recommendations from the Hotel/Motel Tax Advisory Board as follows: CAYL Parking Lot Party - $4,000, Cherokee PRCA Rodeo - $5,000.

Amanda Goodenow, engineer for I&S Group, explained Change Order #2 for the CDBG Sanitary Sewer Collection System Improvements, Phase 2, in the amount of $47,172.00. The sub base on Linn St. has been found to be unsuitable to meet compaction standards during trench backfill, due to the proximity of the creek and the water table in that area. Water keeps seeping in. CTS has recommended bringing in backfill material for replacement of the unsuitable soil.

The change order is for the removal of the unsuitable trench material, the cost of the new material and the placement of the new material. The Change Order #2 was approved..

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